Deskripsi Pekerjaan:

Administrative assistant to the BOD & BOC

• Provide administrative support the BOD & BOC
• Coordinate the BODs schedule, including arranging meetings, appointments.
• Maintain and organize BOD & BOC files, records, and confidential information systematically.
• Plan and coordinate board meetings.
• Assist in the preparation of meeting agendas and materials and take minutes during meetings as needed.

Office administration role

• Organize office operations and procedures.
• Oversee general administrative tasks, including document filing & official letter numbering, office supply & equipment management, mailings, errands and organizing office repairs. Coordinate with IT & corporate GA.
• Supervise office support staff/OBs.
• Support the purchase of business trip tickets in coordination with group corporate GA.
• Manage office G&A budget (stationery, office supply, pantry supply, etc.) and ensure accurate and timely reporting.
• Organize office layout/seating arrangements.
• Organize office events and activities.
• Address employees' queries regarding office management issues (e.g. office supplies and travel arrangements).

Kualifikasi:

• Min. Diploma/bachelor's in administration, management, communication, secretarial or other relevant degrees.
• Minimum of 3 years as an office manager or secretary to the BOD.
• Strong administrative skills. Highly detailed, well organized and solution oriented.
• Prioritize well, work quickly and on time.
• Able to multitask and manage a high workload environment. Resilient personality
• Excellent interpersonal & communication skills, including written correspondences.
• High integrity, dependable and trustworthy.
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint, etc.). Comfortable with digital technology & the internet.
• Very good verbal and written English skills.